Job Details

Data Systems Research Analyst

Position Number: 6079353
Location: Kentfield, CA
Position Type: Institutional Research and Planning

Data Systems Research Analyst

Salary: $50.37 - $55.50 per hour.
Closing Date:
Job Type: Full-time
Location: Kentfield & Indian Valley (Novato) - In Person, CA

Description

PRIORITY SCREENING DATE: March 24, 2025
Open Until Filled

All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. Incomplete applications will not be accepted. This position primarily performs its duties on the Indian Valley Campus (Novato) and occasional travel to the Kentfield Campus may be required, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.

Commitment to Diversity

College of Marin is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice are valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population. We serve a county population of approximately 250,000 residents.

Based on Fall 2024 credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment with Hispanic/Latinx (36% of enrollment), Asian (7%), Black/African American (3%), White (44%), and Multi-racial (7%) students. The high-quality education and training at the College are made possible by our faculty and staff who are committed to excellence. As of Fall 2024, COM's workforce includes Hispanic/Latinx (17%), Asian (7%), Black/African American (5%), White (57%), and Multi-racial (3%) employees.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

GENERAL PURPOSE
Under general direction, performs a variety of specialized activities in the design, development and maintenance of data systems and reporting/visualization tools used for institutional planning, research and effectiveness, including PRIE's internal data warehouse; works collaboratively with stakeholders to support institutional data quality and governance; designs and produces comprehensive data queries, reports and visualization tools to use in institutional planning, research and reporting; conducts evaluation and data analysis activities standard in institutional research, planning and effectiveness; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
A Data Systems Research Analyst is distinguished from a Research and Planning Analyst in that an incumbent in the latter class performs a variety of specialized activities in planning, conducting and presenting research and data analysis. The Data Systems Research Analyst also provides technical assistance to the district.

COMMITMENT TO DIVERSITY
College of Marin is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice is valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff members who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population

Essential Functions

ESSENTIAL DUTIES & RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Designs, develops and maintains an internal relational data warehouse to support institutional research, decision making, assessment and reporting; creates and improves views, queries and workflows to increase efficiency in data extraction, storage, retrieval, analysis and reporting; researches strategies for emerging data needs, identifying opportunities for data management enhancements.

Serves as a technical resource on database issues, data storage and extraction methods, design of automated processes for data extraction, and data security; assists with the design of research projects regarding data needs; serves as a technical resource for the use of internal systems, tools and processes for extracting, analyzing and presenting data; provides technical support, assistance and training to staff, faculty, administrators, and others in ensuring data quality, data analytics and interpretation and state/federal reporting requirements.

Designs, tests and executes accurate queries and processes using Structured Query Language (SQL); automates reporting from internal and external databases using a variety of computer languages; participates in documenting best practices for conducting data queries ensuring valid, reproducible data; populates and updates data for dashboards and other visual data interfaces.

Participates in developing quality assurance policies, procedures and practices to ensure the validity and reliability of institutional research data; validates data and identifies errors and discrepancies; makes corrections, additions and modifications as needed based on standard definitions and protocols.

Develops complex queries and other data extraction tools to generate and format data requested by management, faculty and staff to enhance evidence-based decision making and review and research of educational and program outcomes; validates data interpretation and extraction methods; merges data from various sources to create datasets for analysis; formats data from District databases and other sources for submission to state and local entities to meet reporting requirements; generates data sets required for grant applications and reporting.

Receives and evaluates requests for ad-hoc reporting, resolving data governance issues, and creating/updating standard data tables and tracking and analysis projects; participates in department project prioritization processes; arranges and maintains project schedules and timelines; develops and implements strategies to complete assignments within deadlines; may serve as a project team leader reviewing and coordinating teammates' work.

Uses a wide variety of research analysis methodologies and technologies to develop institutional research studies and reports on topics such as student success, cohort tracking, enrollment management, evaluation, and data.

Prepares a variety of narrative and statistical records, reports and files related to institutional planning, research projects, data analysis, findings, conclusions, decision making and assigned activities; designs and produces related charts, tables and graphs; creates forms and online data- gathering tools.

Maintains an accurate data dictionary that documents each data element, data protocols, and definitions in the data warehouse in sufficient detail to serve as a reliable source for others who need to extract and analyze data; maintains accurate and current documentation of procedures, standards and complex automated processes that extract data or produce reports; periodically reviews docu- mentation with teammates and other stakeholders.

Liaises with IT, Enrollment Services, Counseling and other data producers and users of the District's internal data systems to support data governance standards, policies and practices to ensure data quality and consistency across systems, including data definitions and dictionaries and external reporting requirements; establishes data management processes, validation, and flow of data between systems.

Maintains familiarity with the structure and content of the District's internal data systems and sources, including the student information system and various software applications used to collect and store data used in institutional research and reporting.

Stays current on trends, innovations in technology, institutional research, planning, data analysis, visualization and reporting; participates in listservs, conferences and other external professional development activities to stay abreast of current Chancellor's Office policies, legislation and other issues affecting the California Community College system; recommends policy and procedural changes.

Fosters an environment that embraces equity-minded practices, integrity, trust and respect. Supports, implements and promotes compliance with the District's Diversity and Equal Employment Opportunity Plan in all aspects of employment and education; increases cultural and ethnic diversity in staffing, programs and services.

OTHER DUTIES

Attends meetings as assigned.

Represents the District and/or department on internal and external committees; communicates with personnel and various outside agencies to exchange information and resolve data-related issues or concerns.

Performs related duties as assigned.

Requirements & Desirables

REQUIREMENTS
Education and Experience:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be a bachelor's degree in mathematics, business intelligence, computer science or a related field, and two years of statistical research and analysis experience including designing, developing and maintaining relational databases, extracting data and developing reports, dashboards and other visualization tools; or an equivalent combination of training and experience.

A demonstrated commitment to equity-minded practices in support of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, college staff, and community members.

Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.

Desired Qualifications:

A master's degree in statistics, computer science or social science with an emphasis on research.

Advanced knowledge of programming languages, statistical procedures, the usage of reporting/visualization tools, and hands-on data analysis and reporting.

An understanding of and previous experience analyzing labor market and occupational trends including labor market supply and demand analysis.

Previous experience working with faculty and administrators in a community college setting.

A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program or the ability to travel to other District campuses and locations.

Bilingual skills in a designated second language.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

Advanced relational database principles, data structure design and optimization.

Methods and techniques of institutional, social science and other quantitative research.

Professionally accepted research practices applicable to research methodology development and selection, data analysis and interpretation, and reporting.

Principles and practices of survey development, design and dissemination, including use of creation and distribution software.

Theories, principles, methods and techniques of statistical analysis and statistical packages (Stata, SAS, R, and/or SPSS).

Data extraction and query tools and languages such as SQL, Python, R, or Java.

Concepts, methods and techniques for the creation of data dashboards, including visual data display software such as Tableau or Power BI.

Standard statistical procedures related to sampling, correlation analysis, projections and other quantitative measures applied to institutional research and evaluation.

Principles, practices and methods of administrative, organizational and management analysis.

Principles, tools and techniques of project planning and management.

The Family Educational Rights and Privacy Act, applicable sections of the California Education Code and other District, state and federal laws, rules, regulations and policies applicable to the assignment.

Principles of student learning outcomes and general education outcomes.

Data control procedures and data entry operations, data verification, reconciliation and cleanup procedures.

Issues and current trends in higher education, particularly as they apply to California Community Colleges.

Safety policies and safe work practices applicable to the work being performed.

Skills and Abilities to:

Understand and be sensitive to and respectful of the diverse academic, socio-economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.

Lead the development and maintenance of complex database systems and reporting/visualization tools for institutional research purposes.

Analyze information, think conceptually and formulate effective solutions.

Write complex SQL scripts and programs to extract, manipulate and aggregate data from diverse sources; optimize queries for efficiency, accuracy and consistency with standard definitions, metrics and data elements.

Develop and implement quality assurance policies, procedures and practices to ensure the accuracy, validity and reliability of institutional research data and reports.

Consultatively provide information, training and guidance to District administrators, faculty and staff on research data collection, sources and extraction methods and tools, analysis best practices, techniques and standard reporting and data visualization tools.

Use data visualization tools to develop tables, graphs and interactive dashboards for various audiences.

Present complex data in a clear and concise manner both orally and in writing.

Design, post and manage complex web pages for institutional research purposes and website.

Prepare, produce and maintain research reports, necessary research documentation, files and records related to research projects.

Maintain the confidentiality of information.

Plan and manage multiple tasks in an organized, collaborative and transparent manner within established timelines.

Understand, interpret, explain and apply applicable rules, regulations, policies and procedures, laws, codes and ordinances.

Communicate effectively, both orally and in writing.

Operate a computer and use standard business software.

Establish and maintain cooperative and effective working relationships with others.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
Criminal Justice/Fingerprint Clearance.
California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see theMCCD Emergency Operations Plan.
Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

REQUIRED APPLICATION DOCUMENTS

The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.

Cover Letter describing your interest in the position, including how you meet the minimum requirements and are qualified to perform the essential functions as listed in this job posting (cover letter)
Resume (resume)
Transcript conferring degree or showing whatever coursework you have completed and are using as the basis for your application as described in the Requirements section above, if applicable (transcript)
STATEMENT: Please provide a response to the following prompt (one page maximum): College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional excellence. What do you see as the most beneficial aspect(s) of diversity, equity, and inclusion to the College and to your work?

Supplemental & Salary Information

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this class, employees are regularly required to communicate with others in person, over the phone and electronically; sit for extended periods; move about the office and campus; operate a computer and other office productivity machinery; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds. Specific vision abilities required by this job include the ability to observe details at close range.

Mental Demands:
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new information and skills; perform highly detailed work; work on multiple, concurrent tasks with frequent interruptions and under intensive deadlines.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Employees work under typical office conditions subject to frequent public contact and interruption and to intermittent exposure to individuals acting in a disagreeable fashion. The employee may be required to travel to locations other than assigned work site, and occasional evening, holiday and/or weekend work may be required.

WORK SCHEDULE
Campus: Indian Valley Campus (Novato)
Full-time Equivalent: 1.0 - Full-time
Months per Year: 12
Work Days/Hours: Monday - Friday, 37.5 hours/week

SALARY INFORMATION
FLSA Status: Non-exempt
Salary Range: CSEA - 131
Starting Salary Range: $50.37 - $55.50 per hour. (Step 1 to 3). Normal entering step is Step 1.

Please refer to our Human Resources web site for salary schedules.
CLASSIFICATION CATEGORY
Employees in classifications represented by theCalifornia School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.

THE BENEFITS OF EMPLOYMENT WITH COLLEGE OF MARIN

CSEA Full-time Employees:

Medical Insurance: The District offers six plan options through Kaiser and Blue Shield. Effective 10/01/2024, the District's contributions for medical insurance coverage are as follows:

Employee-only: $1,600/month
Employee plus one dependent: $2,300/month
Employee plus two or more dependents: $2,800/month

Dental and Vision Insurance - Delta Dental and VSP vision plans for employee and dependents, with no cost to employees

Vacation Leave - 90 hours of accrual annually, with additional accrual after 3, 10, and 14 years of service.

Paid Holidays - 17 paid holidays annually, which includes a paid winter holiday break at the end of December.

Sick Leave - 7.5 hours per month, 90 hours per year

Retirement through CalPERS - MCCD contributes 27.05% of employee's creditable earnings to CalPERS on a monthly basis (2024/2025). Vested after five (5) years. Mandatory employee contribution for 2024/2025 is 7% - 8%, depending on original date of membership and prior membership status.

Life Insurance - $50,000, with the option to purchase additional voluntary life insurance for the Lesser of 5x base annual salary or $500,000

Additional Retirement Savings Plans - Employees are also eligible to participate in a voluntary, tax-advantaged 403(b) or 457(b) retirement savings plan.

Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), pet insurance, Employee Assistance Program (EAP)

Additional Benefits (at no cost to employee):

24/7 Helpline through the Employee Assistance Program (All members)
24/7 Physician Access through MD Live (Blue Shield members).
Expert Medical Opinions through Teladoc (All members).
Generic Medications through Costco (Blue Shield members).
Enhanced Cancer Benefit through Contigo Health (Blue Shield members).
Hip, Knee, and Spine Surgical Benefit through Carrum Health (Blue Shield members).
Personal Health Coaching through Vida Health (Blue Shield members).
Physical Therapy for Back and Joint Pain (Blue Shield members).
Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (Blue Shield members).
ClassPass Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes. (Kaiser members).

For more information regarding MCCD's comprehensive benefit plans, please see our Marin Community College District 2024/2025 Employee Benefit Guide (Download PDF reader) (Download PDF reader)

To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/4842179/data-systems-research-analyst?pagetype=promotionalJobs