Job Details

Senate Analyst

Position Number: 6082403
Location: Santa Barbara, CA
Position Type: Assessment, Accreditation, and Compliance

Senate Analyst

University of California Santa Barbara

Job Posting Details

Position Number: 40031553

Payroll Title: Project Policy Analyst 4

Job Code: 007399

Job Open Date: 3/14/25

Application Review Begins: 3/31/25; open until filled

Department Code (Name): ASEN (ACADEMIC SENATE)

Percentage of Time: 100%

Union Code (Name): 99 (Non-Represented)

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 23

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $88,900 to $93,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $85,400 to $156,800/year.

Work Location: Girvetz Hall - 1234B

Working Days and Hours: M-F; 8:00 AM - 5:00 PM

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Academic Senate represents the faculty in the shared governance of the institution. The University of California Academic Senate is one of the most highly developed and influential faculty governments in any university. It is the voice of the faculty; the one organization through which the faculty can express its views on an issue. The University has developed a dual-track system of authority and responsibility which presumes that faculty members are best qualified to chart the University's educational course, while administrators are most competent to direct its finances and organization. In practice, these domains are overlapping and interdependent. To function successfully together, faculty and administrators depend upon a high degree of consultation, trust, mutual respect, and a tradition of collegiality. The services of Academic Senate Analysts are also crucial to the success of this endeavor.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Serves as the Budget and Planning specialist for the Senate and policy analyst for the Council on Planning and Budget and the Council on Faculty Welfare, Academic Freedom, and Awards. Manages and coordinates all the administrative aspects of the Councils and their standing committees. Provides direction, analytical support, and interpretation of policy and procedures for the chair and members of assigned councils and committees; serves as institutional memory. Analyzes data and reports; writes and edits correspondence, minutes, and reports, and coordinates assigned council and committee activities with the various administrative offices.

Required Qualifications:

Bachelor's Degree in related area and / or equivalent experience / training.
4-6 years of work experience in a higher education setting.
Advanced analytical/problem solving skills.
Excellent verbal and written communication skills.
Ability to analyze and accurately prepare documents, reports, and correspondence.
Ability to operate personal computer with an advanced understanding of application software; ability to learn office and university-specific software and web application.

Preferred Qualifications:

Master's Degree or equivalent experience and/or training.
Knowledge of budget and planning, faculty welfare, and academic freedom at the campus level.
Advanced knowledge of applicable policy analysis techniques.
Ability to analyze, organize, and prioritize work when meeting multiple deadlines.
Excellent interpersonal skills. Ability to establish and maintain effective working relationships with diverse populations of administrators, faculty, and staff.
Ability to use discretion and maintain confidentiality.

Special Conditions of Employment:

UCSB is a Tobacco-Free environment
Satisfactory conviction history background check

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

50% Council on Planning and Budget Analyst - Provides analyst support to the Council on Planning and Budget and its standing subcommittees. Working independently, the Senate Analyst: 1) determines and implements procedures and actions needed to promote council and committee effectiveness, in consultation with the chairs and Senate director; 2) interprets and ensures adherence to University, campus, and Senate policies pertaining to all aspects of council and committee activities; 3) briefs and analyzes chairs and members on council and committee business; 4) researches areas of council/committee interest, provides relevant data and reference materials, and suggests options for moving forward; 5) assists with or facilitates implementation of council/committee recommendations and policy decisions; 6) keeps accurate records of meetings and related activities and follows up on action items in a timely manner; 7) drafts, edits, or independently writes correspondence; prepares annual reports for chair and member review; 8) manages meeting schedules and prepares/disseminates meeting materials; uses interactive web-based program to manage meetings, workflow, and archival of committee responses; 9) periodically reviews relevant policy and procedure documents and recommends updates/revisions; 10) acts as a liaison with the Office of Budget and Planning, Academic Personnel, and other relevant campus units; 11) advises faculty representatives and monitors the activities of all systemwide counterpart committees, e.g., University Committee on Planning and Budget, University Committee on Faculty Welfare, University Committee on Academic Freedom; 12) provides analysis and functional support as needed by the Senate chair and director in relation to council and committee matters.
45% Council on Faculty Welfare Analyst - Provides analyst support to the Council on Faculty Welfare, Academic Freedom, and Awards and its standing subcommittees. Working independently, the Senate Analyst: 1) determines and implements procedures and actions needed to promote council and committee effectiveness, in consultation with the chairs and Senate director; 2) interprets and ensures adherence to University, campus, and Senate policies pertaining to all aspects of council and committee activities; 3) briefs and analyzes chairs and members on council and committee business; 4) researches areas of council/committee interest, provides relevant data and reference materials, and suggests options for moving forward; 5) assists with or facilitates implementation of council/committee recommendations and policy decisions; 6) administers the call and supervises the review and selection process for the following awards: Faculty Research Lecturer, Distinguished Teaching, Harold J. Plous, Outstanding Teaching Assistant, Graduate Mentor; 7) keeps accurate records of meetings and related activities and follows up on action items in a timely manner; 8) drafts, edits, or independently writes correspondence; prepares annual reports for chair and member review; 9) manages meeting schedules and prepares/disseminates meeting materials; uses interactive web-based program to manage meetings, workflow, and archival of committee responses; 10) periodically reviews relevant policy and procedure documents and recommends updates/revisions; 11) acts as a liaison with the Office of Budget and Planning, Academic Personnel, and other relevant campus units; 12) advises faculty representatives and monitors the activities of all systemwide counterpart committees, e.g., University Committee on Planning and Budget, University Committee on Faculty Welfare, University Committee on Academic Freedom; 13) provides analysis and functional support as needed by the Senate chair and director in relation to council and committee matters.
5% Other duties/projects - While specialist in the area, incumbent works in a team environment. Participates in round-table staff meetings. May be assigned responsibility of or participation in other projects as determined by the Senate Chair and/or the Executive Director.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information

University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement:

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security & Fire Safety Report Disclosures; https://www.jobs.ucsb.edu/#privacy

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=77046&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant