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Assistant Dean of Students

Position Number: 6096387
Location: El Paso, TX
Position Type: Student Affairs and Services

Assistant Dean of Students

Job ID: 13304
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Dean of Students

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends.

FLSA status: Exempt.

Earliest Start Date: As soon as possible.

Salary: Commensurate with education and experience.

Required Application Materials:

Resume
Cover Letter
List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Reporting to the Associate Vice President/Dean of Students, the Assistant Dean of Students is responsible for the overall administration of the student disciplinary system, overseeing behavioral and academic misconduct procedures and cases, and ensuring compliance with federal, state, and local laws. This individual plays a crucial role in student rights and responsibilities, campus compliance, and the strategic assessment of student engagement.

The Assistant Dean provides supervision and direction to the Office of Community Standards and the Senior Coordinator for Student Travel and Prevention Programming, ensuring adherence to Clery, Campus Security Authority, Hazing Prevention, Alcohol Awareness, Student Domestic Travel, and Parenting Liaison requirements. Additionally, this position enhances the academic education of students through gap analysis, benchmarking, and defining strategic priorities that align with institutional goals.

This role is instrumental in measuring and assessing the overall impact of student engagement and strategically identifying ways to increase student involvement on campus. It requires collaboration with the Divisions of Student Affairs, Academic Affairs, Business Affairs, UTEP Athletics, and other university offices to support day-to-day functions and long-term initiatives.

As a member of the Dean of Students' leadership team, this individual will contribute to various capacities related to students and signature event programming. A strong commitment to a non-adversarial, educational, and learning-based conduct philosophy is essential, ensuring that all educational programs, sanctions, and hearings reinforce student development.

Essential Functions

Department and Division Leadership and Management:

Provides leadership, management, and advocacy for student success initiatives, student engagement, and compliance with institutional policies and federal regulations. This role requires a deep understanding of national trends in higher education, including Title IX, FERPA, Title VI of the Civil Rights Act, anti-hazing legislation, the Clery Act, and the Drug-Free Schools and Communities Act. The AVP/DOS ensures best practices in student conduct administration, due process policies, and student support services while adapting to the evolving needs of students.

Key Responsibilities:

Leadership & Compliance:
- Provide leadership, management, and support to departments, units, and organizations reporting to the AVP/DOS, including Student Conduct and Student Travel programs.
- Serve as a key resource for faculty, staff, and students regarding university policies related to student life, free speech, facility usage, student travel, student organizations, and the student code of conduct.
- Oversee and ensure compliance with university policies and federal regulations affecting student affairs.
- Facilitate and coordinate student prevention programming for hazing and alcohol prevention.
Student Success & Engagement:
- Anticipate, evaluate, and address evolving student needs to develop and implement programs that enhance student engagement and success.
- Lead graduation initiatives, including communication strategies and awareness-building activities within the Division of Student Affairs.
- Develop and implement a comprehensive communication plan that fosters student engagement, supports recruitment, and enhances student retention.
- Support and guide directors in creating and executing department assessment plans measuring student learning, engagement, and satisfaction.
Strategic Planning & Reporting:
- Prepare executive presentations, reports, and documentation related to operations, policies, and regulatory compliance.
- Align departmental and divisional strategic goals through data-driven decision-making, assessment plans, and impact reports.
- Lead collaboration efforts across the university to align student affairs initiatives with institutional priorities.

Key Competencies & Skills:

Strong knowledge of student conduct administration, including the use of student conduct management platforms like Maxient.
Ability to think critically and solve problems effectively in a fast-paced, dynamic environment.
Strong skills in handling confidential and sensitive information.
Excellent written and verbal communication skills to convey complex ideas to diverse stakeholders.
Ability to meet deadlines while producing high-quality, detailed, and accurate work.
Proven ability to collaborate both vertically and horizontally across the institution to achieve strategic goals.

This role is pivotal in fostering a culture of student success, engagement, and compliance, ensuring that university policies and initiatives align with the evolving needs of students while maintaining institutional integrity and high-impact practices.

Institutional Compliance.

Assure compliance with laws and regulations and minimize institutional liability by systematically reviewing University compliance with federal and state-mandated reporting and disclosure requirements under the purview of the Dean of Students Office, including but not limited to the production and dissemination of notices to students and/or the university community such as the Semi-Annual Anti-Hazing.

Notification and Biennial Report, Clery Act Reporting, Student Travel.

Remain knowledgeable of federal, state, and local laws and regulations affecting areas of responsibility, creating and modifying policies, procedures, and practices to become/remain compliant, and advising others in the interpretation and application of laws and regulations as appropriate.

Ensures that staff, faculty, and students maintain appropriate certifications, training and/or awareness of campus, state and federal policies, procedures, protocols and resources through the development and facilitation of training programs, educational materials and online modules and platforms.

The Assistant Dean may assume responsibilities for the Dean of Students in his/her absence and communicate with important stakeholders on behalf of the Dean and the Office.

Serves as a member of the University-wide on-call/duty rotation.

Participates in various committees, professional trainings, industry conferences, and conventions.

Nights and weekend\ availability for work may be required.

Some travel may be required.

Knowledge of all Microsoft Office software, and ability to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities under the organization's objectives, policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Master's degree in student development, higher education, or related field.

and

Experience: Seven (7) years post master's professional, student affairs work experience with progressive responsibility at a college or university.

A strong record of proven success assessing student success and compliance regulation.

Supervisory experience and an ability to plan strategically, collaborate with internal and external stakeholders, develop and fiscally manage budgets and resources.

Experience in facilitating workshops, training staff, students, and faculty.

Experience in decision-making, problem solving and the ability to work in a diverse environment, well-developed skills in assessing organizational effectiveness and identifying areas of strength as well as needs for improvement.

Preferred Qualifications:

Ten (10) years post masters, professional student affairs experience at a college or university.

Demonstrated professional involvement in NASPA, ACPA, regional student affairs organization, or other professional organization.

Excellence as a manager of complex organizational processes, heavy reliance on assessment data to inform decisions, elevated supervisory and professional development skills.

Proven success working with students, parents, administrators, and faculty.

Experience with campus-wide co-curricular transcripts, engagement-tracking software.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=13304&PostingSeq=1